After 37 years of marketing experience, I can tell you one thing,
there are certain words that clients do not like to hear. I call them
the dirty words of marketing because when they appear on an invoice,
clients don’t like it one bit.
One of these words is “design” or, heaven forbid, “graphic design.”
Clients don’t think it’s important, necessary and, most of all, it’s not
something they want to pay for. In most clients’ minds, design is
something they feel they can do themselves for free. As a designer for
my entire career, I have resorted to camouflaging the service,
relegating it to the most mundane, generic and unglamorous of tasks. I
call it “setup,” “composition,” “artwork,” or “production” in various
contexts. It hasn’t been very long since I finally got up the nerve to
actually list “graphic design” as a service on my website, influenced by
Google’s need for appropriate SEO keywords. Ironically, it is one of
the jobs I devote the most time to, perfectionist that I am.
Since I don’t bill by the hour, clients never know how much
behind-the-scenes’ time I spend refining their presentations. As my own
harshest critic, I realize I ultimately strive to please myself. In my
experience, most clients wouldn’t recognize good design if they fell
over it. If I were to mention such subtleties as kerning, leading,
tracking, typeface balance, color balance, or resolution issues, they
probably would think I was speaking Greek.
With marketing success as my overall objective, I often incorporate
text to enhance my design. Without these nuances, my work would not look
the same. My clients may not understand what it takes to get the
presentation to be crisp, professional, impressive and, most
importantly, effective, but they do know what they like. They just don’t
want to be charged extra for it on the invoice.
The Difficulties of Making a Profit
Another word I never utter anywhere, let alone on an invoice, is
“commission.” No one wants to pay an agency commission for anything,
especially if it is a surcharge not paid by a vendor or the media.
With the word completely removed from my business vocabulary, I am
forced to invent creative ways to make some profit on services I
provide. Instead of charging commission, I must mark up pricing when I
quote costs so my take is included. And believe me, there isn’t much
room to make a little extra with everything so competitive these days.
This is one of the most distasteful of all my functions.
Having to operate in this way always strikes me as dishonest,
deceitful and culpable, regardless of the fact that markup has been an
accepted business practice for centuries. In fact, there are formulas
for it that accountants recommend.
And here’s a honey: “royalties.” Among the clients I deal with,
dentists, doctors, lawyers, business owners, administrators and
directors, there is rarely one who would accept (or in many cases,
comprehend) the need for such a charge. Usually associated with the
purchase or rental of rights-managed stock photos, for example,
royalties are charged because they are protected by copyright.
Charges are determined by how the photo will be used including its
prominence in size, its exposure to numbers of viewers, its application,
etc. That leaves me with the only other worthwhile option: royalty-free
choices, which tend to be not as aesthetically select while still
requiring an investment. I often solve the problem by using my own
images (from my years of photography) – at no charge, of course.
Otherwise, the project could remain stagnant or worse, be canceled
altogether.
How Clients Circumvent Extra Charges
When images are essential, some clients have decided to become their own
photographers, which I can live with, as long as they use a camera with
adequate megapixels for the final size of use. What I most typically
receive, however, are poorly composed, terribly lit, tiny, bitmapped
photos (sometimes out-of-focus), that I somehow perform miracles on in
Photoshop to convert to something usable.
Again, on the bill, this is a no-charge. Keeping the customer happy is my modus operandi.
Other clients with a little more advanced knowledge of the Internet
have actually found good, low-cost, stock photos on their own. Then they
ask me to make the purchase since they wouldn’t know what to do with
them once downloaded, stymied by file sizes too bulky to e- mail. For
me, these are all acceptable ways of doing business, as long as they’re
happy.
When Technology Rules
Over the years, some of my clients have asked me to add flash
animation to their websites. With current technological developments
banishing flash from some Apple products, mobile units, etc., “flash”
has become a dirty word, and another problematic element in my business.
If I were to educate one of my large law firm clients that the flash on
their website should be replaced with an alternate mode of animation
all their viewers can see, they would hit the roof. With so many
tech-savvy members on their staff, it is hard for me to believe that
they don’t already know this. But keeping mum on their part is a
money-saving tactic, as is turning a blind eye. So, coward that I am, it
is my decision to ride this out for as long as possible with the hopes
that flash may be resurrected somehow and no change will be needed.
Whenever any situation arises which involves an unplanned expenditure,
the most common response is to shoot the messenger. Ouch.
Finally, the words “consultation” or “research” on an invoice
followed by a charge would be sure to infuriate most clients. Without a
doubt, I spend many hours offering free advice as part of the value of
my service. It is so natural to my business life that I don’t even keep
track of the time I devote to gathering information, composing lengthy
e-mails, or discussing my recommendations. I consider our relationship
golden and try to help them all I can.
Trust is a Big Part of Every Business Relationship
My solutions to making sure I get paid vary. In the case of new
clients, I always require a deposit on work to start and final payment
upon completion, usually handled via a PayPal invoice that spells out
every detail of our agreement. While these clients usually process their
credit card payments promptly so there is no delay, I recently had a
case where a relatively new client could not get his credit card to work
on PayPal, despite his having done so on a previous job. Years ago, I
would take in new work without so much as a handshake and render a
mailed invoice when the job was done. In practically every case, I
always got paid. So I decided that since this client was within driving
distance of my office, I would trust him to mail me a deposit this time.
It arrived the next day totally confirming my positive expectations of
him. It is people like this that make my job a pleasure.
The Prettiest Word on Your Invoice
For clients I have been working with for years, the question is not
so much whether they will pay an invoice, but whether they will be happy
doing it. The last thing I want to do is to create a dispute over
something I put on an invoice. For this reason, my invoices sometimes
include up to 10 pages of items, described in great detail with dates
performed and authorizing agents, many times with “n/c” (no charge)
indicated as the amount due. With enough of these pages, when a charge
finally does appear, the client feels humbled by how much he got for
free. I often get e-mails thanking me for my invoices, which is an
ironic turn of events considering the economic climate in which we find
ourselves.
Marilyn Bontempo, Post from: SiteProNews